Adding Staff

Every employee who works with the POS needs their own user account. This allows you to track who booked what — and control who may use which functions.

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Creating an Employee

Admin → Personal → "+ Mitarbeiter" (+ Employee)

Required Fields

Field	Example	Description
Name	Maria Schmidt	First and last name
Short name	Maria	Displayed in the POS and on receipts
Username	maria	For login (must be unique)
Password	(choose securely)	For system login

Optional Fields

Field	Description
PIN (4-digit)	For quick staff switch
NFC card ID	For contactless login via card/chip
Email	For notifications
Employee number	Assigned automatically (starting from 1000)
Phone / Mobile	Contact details
Address	Street, postal code, city
Date of birth / Place of birth	Staff management
Start date / End date	Employment period

Employee Photo

1. Open the employee → Tab "Allgemein" (General)
2. Click the image field
3. Upload a photo or capture one with the webcam
4. It is automatically compressed as WebP (full image + thumbnail)

The photo appears in the selection list during staff switch.

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Roles

DiKAS has 6 standard roles. When assigning a role, appropriate permissions are automatically set:

Role	Description	Typical permissions
Admin	Full access to all functions	Everything allowed, void all transactions
Manager	Shift lead, extended rights	Void all transactions, close shift
Cashier	POS operations with void for own receipts	Void own transactions, close shift
Waiter	Orders and tables	Place orders, serve tables
Kitchen	Kitchen display, no POS functions	Kitchen view only
Bar	Bar area, no POS functions	Bar view only

💡 Tip: An employee can have multiple roles simultaneously. Permissions are additive.

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🔐 POS Rights (CashPointRights)

For fine-grained control, each employee has individual POS rights. These are configured in the "Rechte" (Rights) tab:

POS Permissions

Right	Description
Login allowed	Disabled = employee cannot log in
Close shift	Close own shift (changeover)
End-of-day report	Create Z-report and close the day
Open cash drawer	Allow manual opening of the cash drawer

Void Level

Level	Description	For whom?
No void (0)	No voiding possible	Temporary staff, restricted employees
Own transactions (100)	Void only own receipts	Waiters, cashiers
All transactions (999)	Void all receipts	Managers, admins

Voids are always TSE-signed and documented in the end-of-day report.

Table Permissions

Right	Description
Own tables only	Can only see and serve assigned tables
Pay all tables	Can also check out tables of other servers
Transfer tables	May transfer orders to other tables

Payments & Finances

Right	Description
Payment allowed	Disabled = employee cannot process payments
Allow discount	Grant price reductions on items
Admin payment methods	Access to special payment methods (e.g., house tab)
View invoices	View customer invoices
Record expenses	Book cash withdrawals and expenses

Visibility

Right	Description
Hide revenue	Employee cannot see revenue figures
Inventory management	Access to stock functions

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Role Templates

When assigning a role, the POS rights are automatically pre-filled:

Setting	Admin	Manager	Cashier	Waiter
Void level	999 (all)	999 (all)	100 (own)	0 (none)
Close shift	Yes	Yes	Yes	No
End-of-day report	Yes	No	No	No
Allow discount	Yes	Yes	No	No

The templates are a starting point — you can adjust the rights individually afterwards.

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📱 Setting Up NFC Login

For quick staff switch without PIN entry:

1. Open the employee → Tab "Allgemein" (General)
2. Field "Karten-ID" (Card ID) — tap the "NFC-Karte lesen" (Read NFC card) button
3. Hold the NFC card or chip to the reader
4. The card ID is automatically entered (or type it manually)
5. Click "Speichern" (Save)

From now on, simply holding the card is enough — the employee is immediately logged in as the active server.

Supported readers: Built-in NFC on Android devices, any PC/SC card reader, Baltech NFC readers, and HID / keyboard-wedge readers. On the PC/web POS, PC/SC and Baltech readers are connected via the local hardware bridge DikasArch (enable it in the POS settings). → Details in Staff switch & login.

Card lost? Delete the card ID in Admin and assign a new card.

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Shift Operations

Opening a Shift

When the first staff switch of the day occurs, a shift is automatically opened. Optionally with an opening balance:

1. Perform a staff switch
2. "Schicht öffnen" (Open shift) → Enter opening balance (e.g., 200.00 €)

The opening balance is the change money in the cash drawer and serves as the starting value for the cash count.

Closing a Shift

At the end of the shift:

1. Menu → "Schicht schließen" (Close shift) (or via the staff switch)
2. Count the cash drawer contents and enter the amount
3. DiKAS shows the difference between expected and actual amounts

Schicht: Maria Schmidt, 05.03.2026, 11:00 – 22:30

Anfangsbestand:       200,00 €
+ Bar-Umsatz:         312,80 €
− Ausgaben:           −25,00 €
= Soll-Bestand:       487,80 €

Gezählt:              485,30 €
Differenz:             −2,50 €

Server Settlement

Each server can view their revenue: Menu → "Meine Abrechnung" (My settlement)

Metric	Description
Total revenue	All payments this shift
of which cash	Cash payments
of which debit card	Card payments
of which house tab	On account
Receipts	Number of completed receipts
Voids	Count and amount

The settlement shows only the employee's own revenue — other servers see their own figures.

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Tips

Temporary staff: Create an employee with restricted rights (no voids, no expenses, own tables only). This allows temporary staff to work safely without causing issues.

Former employees: Set the employee to "Nicht aktiv" (Not active) instead of deleting them. This way, historical transactions remain assigned.

Multiple devices: An employee can be logged in on multiple devices simultaneously — e.g., POS and tablet. All transactions are correctly assigned.

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Next Step

→ First Sale — Now let's process some sales!