Setting Up Tables

If you run a restaurant with table service, set up your table plan here. DiKAS supports graphical table plans with various shapes, decoration elements, and real-time status display.

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Creating Table Groups

Tables are organized in groups — e.g., by sections of your venue.

Admin → Tische → "+ Gruppe" (+ Group)

Field	Example	Description
Name	Terrasse	Group name
Color	#4CAF50	Background color in the POS
Sort order	10	Order in the table overview
Show table plan	Yes	Show graphical plan or list only
Seat selection	No	Capture seat number when ordering

Typical table groups:

Group	Description	Tip
Indoor area	Dining room	Main group, low sort order
Terrace	Outdoor area	Show/hide seasonally
Bar	Bar seats / counter	For walk-in customers
Private room	Side room, events	For private functions
VIP	Special area	Distinct color for easy identification

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Creating Tables

1. Select a table group
2. Click "+ Tisch" (+ Table)
3. Fill in:

Basic Data

Field	Example	Description
Table number	1	Unique, displayed in the POS
Name	Eckplatz (Corner seat)	Optional display name
Seats	4	Number of seats
Sort order	10	Order within the group
Active	Yes	Show in the POS

Appearance

Field	Description
Shape	Rectangle, square, round, or oval
Width / Height	Size in the table plan (in pixels)
Rotation	Rotation from −90° to +90°
Position X / Y	Placement in the graphical table plan

The color of a table is not set manually but automatically indicates the current status (see Table colors in the POS).

Optional Fields

Field	Description
Receipt text	Additional text on every receipt for this table (e.g., "Terrace")
Printer table number	Alternative number for kitchen printer
Tap system table number	Table number for draught system

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Table Shapes

DiKAS supports 4 table shapes for the graphical table plan:

Shape	Display	Typical use
Rectangle	▬	Long tables, banquet tables
Square	■	Standard tables
Round	●	Round tables, standing tables
Oval	⬭	Oval tables, conference tables

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🗺️ Graphical Table Plan

In the Admin area, you can arrange tables via drag & drop on a workspace. The plan represents your venue realistically.

Decoration Elements

In addition to actual tables, you can place decoration elements that serve only for orientation:

Element	Description	Usage
Wall	Horizontal/vertical wall	Show room divisions
Counter	Counter/bar area	Bar, POS area
Stairs	Staircase area	Mark floor changes
Bar	Bar area	Serving area
Plant	Decoration	Planters, room dividers
Divider	Thin line	Visually separate areas

Decoration elements are displayed with a dashed border and slight transparency. They have no table number and cannot be occupied.

Designing the Table Plan

1. Admin → Tische → Select a group
2. Position tables and decoration elements via drag & drop
3. Adjust size and rotation
4. Click "Speichern" (Save) — the plan is immediately applied in the POS

Orient yourself by the actual floor plan. Place walls and counters as reference points, then position the tables within them.

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Table Colors in the POS

Tables do not have a fixed color — the color changes automatically based on status. This gives you an at-a-glance overview of what is happening at each table:

Color	Status	Meaning	When?
Green	Free	Table is available, no orders	Default state, or after payment/cleaning
Yellow	Newly occupied	Table was just opened, but no order placed yet	Server tapped the table, currently selecting articles
Red	Occupied	Open orders exist	Order was submitted with "Bestellen" (Place order)
Orange	Reserved	Reservation exists for this table	Reservation was created in the system
Purple	Cleaning	Table still needs to be cleaned	After payment (when cleaning requirement is enabled)
Gray	Blocked	Table is not available	Manually blocked (e.g., defective, renovation)

Typical Color Sequence of a Table

Grün (frei) → Gelb (geöffnet) → Rot (bestellt) → Grün (bezahlt)
                                                  → Violett (Reinigung) → Grün

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Cleaning Requirement (optional)

For businesses that require a cleaning confirmation after checkout:

Admin → Einstellungen → Betrieb → "Tisch-Reinigungspflicht"

Workflow with Cleaning Requirement

1. Guest pays → Table turns purple (instead of immediately green)
2. Staff cleans the table
3. Long press on the purple table → "Als gereinigt markieren" (Mark as cleaned)
4. Table turns green again (free)

Without the cleaning requirement, the table turns green again immediately after payment.

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Table Info

In the POS, you can view details of a table at any time:

1. Long press (approx. 0.5 seconds) on a table
2. The table info panel opens:

Information	Description
Orders	All open items with prices
Server	Who is serving the table
Total amount	Current sum of all orders
First order	Time of the first booking
Current course	Course number (if course system is active)

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🍽️ Course System (Multi-Course Menus)

For restaurants with multi-course menus, you can use the course system:

Admin → Einstellungen → Frontend → "Gang anzeigen" (Show course)

Using Courses

1. Occupy a table and take orders
2. Long press on the table → Table info opens
3. Select the course button (course 1 to 6)
4. All open orders for the table are assigned to the selected course
5. The kitchen printer prints the course ticket (if configured)

Course	Typical use
1	Amuse-bouche
2	Starter
3	Intermediate course / Soup
4	Main course
5	Dessert
6	Coffee / Digestif

The course change is sent to the kitchen printer so the kitchen knows which course to prepare next.

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Guest Tables (NFC Cards)

When customers have an NFC customer card, DiKAS can automatically create a guest table:

1. Customer holds the NFC card to the reader
2. DiKAS automatically creates a virtual table
3. Orders are booked to this table (= customer card)
4. At checkout, the card is settled

Guest tables appear in the system group "Gäste" (Guests) and are automatically cleaned up after settlement.

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Tips for Organization

Numbering: Use a logical numbering system — e.g., 1–20 for indoor, 101–120 for terrace. This helps servers find the right table faster.

Seasonal groups: Create a "Terrace" group and deactivate it in winter. The tables are preserved but not visible in the POS.

Events: For special occasions, you can create temporary table groups (e.g., "Christmas party Company XYZ") and deactivate them afterwards.

Seat selection: Enable the "Seat selection" option for groups where servers need to know which guest ordered what — e.g., for table service without asking back.

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Next Step

→ Adding Staff — Employees with different permissions